Invoicing

Invoices with Swiss QR-bill, straight from your hours

Starthop creates invoices and credit notes with the Swiss QR-bill payment part, the right VAT for clients at home and abroad, and your own number sequence. Each PDF also carries an EN 16931 e-invoice (ZUGFeRD / Factur-X) that accounting software can read. Invoices can be built from logged hours in one click, and on the Ultra plan their payment is matched when your bank statement comes in.

Swiss QR-bill included

Each invoice can carry the Swiss QR-bill payment part with your IBAN and a structured reference, so clients pay it with their banking app.

VAT done right

Your address and VAT number, the client's VAT number, the service period and the right rate appear on every invoice and credit note, as Swiss and EU VAT rules require.

E-invoice built in

Every invoice PDF carries an EN 16931 e-invoice (ZUGFeRD / Factur-X): your client's accounting software reads the data without retyping it, and people still see a normal PDF.

VAT across borders

Business clients abroad are invoiced under the reverse charge, with 0 % VAT, the required note and both VAT numbers. Starthop decides from the countries; you can override it per client.

Your numbering, your look

Set your invoice and credit-note prefixes and sequences, your greeting text and your company details once.

Paid means paid

With the Banking module (Ultra plan), import your bank statement and incoming payments are matched to open invoices, so you know what is paid without checking by hand.

How it works

  1. 1

    Pick the client

    Choose the client and the unbilled hours or add lines yourself.

  2. 2

    Generate the PDF

    The invoice gets its number, VAT, QR-bill and embedded e-invoice, ready to send.

  3. 3

    Get paid

    Mark it paid, or let the bank statement import recognise the payment (Ultra plan).

Frequently asked questions

Does Starthop support the Swiss QR-bill?

Yes. Invoices can include the Swiss QR-bill payment part with your IBAN, the amount and a structured reference, as required since the QR-bill replaced the old payment slips in Switzerland.

Can I create credit notes?

Yes. Credit notes have their own number sequence and reference the invoice they correct.

Which VAT rates are supported?

The current Swiss rates (8.1 %, 2.6 % and 3.8 %) and your own rates per organisation, VAT-exempt organisations, and 0 % invoices under the reverse charge.

Does Starthop create ZUGFeRD / Factur-X e-invoices?

Yes. Every issued invoice and credit note carries an EN 16931 e-invoice in the ZUGFeRD 2.3 / Factur-X format inside its PDF. Accounting software reads the invoice data without retyping it, and people see a normal PDF. It needs your company's and the client's country, and your VAT number when you charge VAT; if something is missing, the invoice is created as a plain PDF. Invoices to German public authorities, which require XRechnung, are not covered.

Can I invoice customers in other countries?

Yes. A business customer abroad with a VAT number gets an invoice without VAT under the reverse charge, with the required note and both VAT numbers. Customers abroad of a Swiss company who have no VAT number get an invoice without Swiss VAT, because the service is supplied abroad. Starthop decides this from your country, the client's country and their VAT number; if your case is different, you set it per client.

Can I use Starthop invoices in my country?

Starthop invoices follow the invoice content rules of Swiss VAT law (art. 26 MWSTG) and the EU VAT Directive (art. 226), and carry an EN 16931 e-invoice. That fits companies based in Switzerland and Liechtenstein, and in EU countries where a PDF invoice with an embedded e-invoice is accepted. Starthop is not connected to government systems such as Italy's SDI, Poland's KSeF, France's approved e-invoicing platforms, Spain's Verifactu or Portugal's certified invoicing software, and it does not send invoices over Peppol. The rules depend on where your company is based and change over time, so confirm your situation with your fiduciary or tax advisor.

Can I use Starthop if I create invoices in another tool?

Yes. Under 'Who creates your invoices', choose 'I create invoices in another tool', upload your invoices, and AI reads number, dates, amounts and client. You confirm which hours each one covers, and payments, reports and your accountant see them like any other invoice.

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